Administrative Assistant 2017-02-20T16:18:54+00:00

Administrative Assistant Diploma

The Administrative Assistant diploma program at Academy of Learning Career College provides students with solid exposure to the professional business environment, which will help them develop general proficiencies appropriate for a wide range of careers. Graduates will have learned the essential skills needed to thrive in a business environment.

Strong focus is given to Microsoft Office Applications that are used in today’s offices. Students are required to take some elective courses from prescribed study areas.

Career Opportunities

Graduates of the Administrative Assistant diploma program find employment in the public and private sector, in small business, government, banking, insurance, not-for-profit organizations and the retail, hospitality, oilfield, and construction industries.

Academy of Learning Career College graduates find careers in rapidly evolving administrative support roles that include data analysis, event planning, office coordination, and communications. They can also be employed in positions such as corporate executive assistant, bookkeeper, billing and invoice clerk, and customer service associate.

Electives: 2 Credits

Customize your program with additional course(s). Contact an Admissions Advisor for details.

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Program Length
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Program Outline

The Microsoft Access Level 1 course teaches students the fundamentals of the Microsoft Access application. In this course, students examine database objects and learn to manage data in a database. They learn to sort and filter data, display and format data, and use simple queries to retrieve data. Students learn to create and modify databases and tables, and work with simple forms and reports.
In the Microsoft Excel Level 1 course, students learn to create and manage worksheets and workbook files; enter data and create basic formulas to perform calculations. They learn to edit and manipulate cell content, modify worksheet structure, view and format worksheets, and use Excel’s predefined functions. Students use the Find and Replace feature, use themes to format workbooks and practice preparing, previewing, and printing worksheets.
The Microsoft PowerPoint Level 1 course teaches students the fundamentals of this application and its usage within the Windows environment. Students learn to create, modify, and deliver electronic presentations. They learn to create slides containing text, tables, charts, diagrams, and graphics. Students practice customizing slides and finalizing presentations, and then learn to print and deliver slide shows.
In Microsoft Word Level 1 course, students learn to create, navigate, and organize documents and use the help functions. They learn to edit and manipulate text, view and format documents, and use Word’s predefined functions. Students use the Find and Replace feature, use proofing and language tools, create, format and modify tables, work with hyperlinks and cross references, and learn how to preview and print a document.
The Microsoft Word Level 2 course teaches students intermediate- to advanced-level concepts and features of the Microsoft Word application. In this course, students learn to customize Word and build upon the basic skills learned in the Word – Level 1 course. They learn how to increase their productivity and enhance their documents using some of Microsoft Word’s intermediate to advanced level features. They will be given ample opportunity to explore and practice these techniques throughout the course.
The Business Correspondence Level 1 course places emphasis on the acquisition of skills and style mechanics needed to produce personal and office correspondence. The parts of a business letter are examined in detail, as are the guidelines for organizing and writing a letter. Students will learn how to write neutral and inquiry letters, as well as positive and negative letters. Proper punctuation and word usage skills are also addressed. The latter part of the course deals with creating envelopes and labels using Microsoft Word, as well as writing and managing e-mail using Microsoft Outlook. Writing and creating memos, fax cover sheets, and forms using Microsoft Word templates are also covered.
The Office Procedures Level 1 course at Academy of Learning Career College will assist students in learning and practicing important office procedures, such as basic banking, records management, postal and courier services, telephone and fax services, dealing with the public, and using the Internet to research information.
This course will teach students the fundamentals of customer service, and help them to develop core competencies for providing excellent customer service. Students learn the definition of customer service, who their customers are, and how to be customer service oriented through description and examples. They learn tips for managing time and stress, communicating effectively with customers, and managing customer relationships. The course highlights being prepared, and dealing professionally with customer conflicts and complaints. It identifies common pitfalls and explains how to avoid making them. It also emphasizes the importance of gathering and responding to customer feedback, and maintaining a professional image.
Workplace Success/Intrapreneurship is an introductory course that provides students with the essential tools to be successful in today’s workplace environment. The course combines theoretical, how-to information, with practical applications. Students are required to draw on their own experiences, to research information, and to apply their knowledge to typical workplace situations. The course provides a balance of hard and soft skills. The soft skills students will develop and apply to realistic case studies include communication, writing, planning and organizing, and time management. The hard skills students will develop and apply include setting goals and objectives, preparing meeting checklists, and developing strategies.
The Internet Fundamentals course explores the various components of the Internet using Microsoft Internet Explorer. Students are oriented to common procedures used to maximize successful use of the Internet and all its features. They learn how to customize the Internet Explorer browser, and examine the Web, e-mail, blogs, discussion groups, social media, chatting, multimedia and other web technologies.
In the Personal Computer Fundamentals for End Users course, students learn about the components and basic operation of the personal computer. The content in this course is both conceptual and practical, and is intended to provide students with a working knowledge of computing. Students explore hardware troubleshooting, file management, multimedia options, and browsing the Internet.
Windows 8.1 Level 1 course provides an overview and introduction to the Microsoft Windows 8.1 operating system (Professional Edition). Students will learn the basic concepts and most commonly used features and functions of Windows 8.1. They will learn the fundamentals of the Windows 8.1 operating system along with how to locate important system information, set up, manage, and remove user accounts, as well as how to navigate and view files on the computer using File Explorer.
Windows 8.1 Level 2 course is an advanced course and covers details about managing, maintaining, troubleshooting, and optimizing the Microsoft Windows 8.1 operating system (Professional Edition). Students will learn about using the computer safely, maintaining data and their system, as well as managing devices and drivers. They will also learn how to securely share files and folders, manage wireless network connections, use social apps, and remote computing. In addition, students will learn how to ensure the computer is set for optimum performance and ease of use, and how to maintain and troubleshoot Windows 8.1.
The Introduction to Keyboarding course is designed for individuals who have no formal training in keyboarding. The objective is to teach students the skill of keyboarding – essential to the learning of other computer applications and workplace skills. The course begins with an overview of the basics of computer use. Students learn about the components of the computer and keyboard, as well as the seating, posture, and hand positioning necessary for efficient keyboarding.
The Keyboard Skill Building Level 1 course is designed for individuals who have basic keyboard proficiency, and wish to increase speed and dexterity. Each lesson increases key recognition and builds confidence using the keyboard, while improving speed and accuracy. Speed achieved depends on personal dexterity and time spent on practice lessons. Students who are not already familiar with the TypingTrainer software program are introduced to it. Typing Trainer helps students learn and improve skills using a variety of methods: graphical keyboard drills, speed drills, alphabet drills, word, phrase and sentence drills, and keyboarding Self-Tests. Upon completion of this course, students are expected to keyboard at minimum 25 words per minute.
The Keyboard Skill Building Level 2 course is designed for individuals proficient in keyboarding who wish to increase speed and dexterity. Students are introduced to Special Keys on the keyboard. Each lesson increases key recognition and builds confidence using the keyboard, while increasing speed and accuracy. Speed achieved depends on personal dexterity and time spent on practice lessons.

Students who are not already familiar with the TypingTrainer software program are introduced to it. TypingTrainer helps students learn and improve skills using a variety of methods: graphical keyboard drills, speed drills, alphabet drills, word, phrase and sentence drills, and keyboarding Self-Tests. Upon completion of this course, students are expected to keyboard at minimum 40 words per minute.

Job Search and Résumé Writing provides students with both traditional and innovative job-search techniques and résumé writing skills required to gain employment in today’s competitive marketplace. The course combines theoretical, how-to information with hands-on practical applications. Students are required to draw on their own experiences to identify work preferences, accomplishments, technical and transferable skills, and to research, organize, and analyze information; and to apply their knowledge in a series of job search preparation and implementation tasks.

During the course, students will develop and apply such skills as setting goals, developing job search strategies, using planning and organizing tools, maintaining records, communicating, decision making; and negotiating. This course follows a job search process in which, among many other things, the student is provided with the opportunity to create effective résumés and covering letters using traditional and innovative methods, including social networking, and uploading electronic résumés.

The course is designed to improve the student’s learning experience and prepare him or her for personal and professional growth and success. The focus is on increasing the student’s self-discipline and self-esteem. The positive concepts taught in this course are intended to unleash the student’s potential for growth and creativity, resulting in personal and professional development. Humor and practical examples are used to target the primary concerns of adult students. In addition, written exercises, activities, and audiotapes provide understanding, acceptance, and reinforcement of the program material.
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Why AOLCC

The secret of our students’ success comes from training with Academy of Learning Career College exclusive Integrated Learning™ System, allowing for flexibility in your daily schedule.

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As an award-winning career college, we pride ourselves on providing a quality education, a friendly learning environment and small class sizes. We welcome students from all countries.

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